Executive Personal Assistant

Описание

This is us

At Avenga, we believe that human creativity empowers technology that matters. Operating globally, our 6000+ specialists provide a full spectrum of services, including business and tech advisory, enterprise solutions, CX, UX and Ul design, managed services, product development, and software development.

This is the job

We are looking for an Executive Personal Assistant to support a US-based senior stakeholder in a fast-paced, global environment. This is a trusted and highly impactful role where you will act as an extension of the stakeholder, helping structure, prioritize, and execute a wide range of administrative and coordination tasks.

This role plays a key part in ensuring smooth daily operations. You will handle everything from calendars and travel to expenses, systems, and internal coordination.

The role offers the opportunity to grow over time, gradually taking on more responsibility and acting increasingly on behalf of the stakeholder.

This is you

You are a structured and proactive professional who enjoys taking ownership and making things run smoothly. You are comfortable navigating processes, systems, and workflows.

You are curious and motivated, with a genuine interest in learning more, growing in responsibility, and developing professionally. You don’t just wait for instructions; you anticipate needs and act where possible.

• Administrative and coordination skills, with experience in similar support roles

• Comfortable working with established processes, systems, and tools

• Able to handle stressful situations calmly and professionally

• Strong multitasking skills and flexibility in managing time-sensitive tasks

• Good balance between cost awareness and practical execution

• Fluent in English, both spoken and written

• Comfortable with basic client communication when needed

• Motivated, engaged, and eager to learn and grow in the role

This is your role

As a Senior Executive Assistant, you will:

• Manage day-to-day administration, including calendars, travel arrangements, and additional expenses

• Own and manage the stakeholders’ inbox, handling and resolving most incoming administrative matters independently

• Turn requests into action (e.g., scheduling or declining meetings, redirecting topics to the right stakeholders, following up on tasks)

• Manage and follow up on expense reports, working closely with back-office and finance teams

• Support administrative workflows through systems such as Jira

• Fill in forms and handle operational admin tasks on behalf of the stakeholder

• Coordinate activities and support event management when needed

• Act as a central point of support, ensuring administrative processes are handled efficiently and accurately

• Closely support urgent and ongoing needs, continuously learning to take on more responsibility and act increasingly on behalf of the stakeholders

• The role requires availability aligned with Eastern Time (ET), as you will be supporting a US-based stakeholder.

What awaits you at Avenga?

At Avenga, everyone matters. We provide equal opportunities in recruitment, career development, and leadership, regardless of race, ethnicity, gender identity, sexual orientation, disability, age, religion, or any other characteristic. We are committed to fostering a work environment where our diverse community of employees, candidates, and business partners actively shapes our growth. By bringing together people from different backgrounds and experiences, we build a workplace where everyone feels free to be themselves while honoring the boundaries of others.