Описание
At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.
To make a difference with us, all you need to do is bring your human best.
What will your story be? Apply now!
Learn more: jti.com
Please, apply till July 4th
Executive Assistant Global Travel Retail
This position is responsible for providing professional, proactive, and comprehensive support to the General Manager and Global Travel Retail Management Team and carry out tasks and requests as instructed. Take ownership of requests and communications and action them in a timely and appropriate manner.
Position:
The Executive Assistant will be responsible for:
Administrative Support to the General Manager: To assist efficiently the GM in management of his business calendar with the Regional Teams. To handle his expenses and his travels arrangements and to support him in other admin files when needed
Administrative Support to other members of the Management Team based in Dubai: To provide administrative support to the Management Team including but not limited to: Managing their flights and hotels bookings. Completing and processing their expenses, to organize their Workshops and any other team events
Support Corporate Affairs & Communications Department: In creation of Purchase Orders/ GRs/ PoPs (OPEX & Marketing); assist in Budget submissions
Support People & Culture department: In creation of POs for the Learning & Development programs/ posting GRs/ PoPs; handling IT requests / badge requests to all newcomers. Coordinate Service Awards List by following up with Line Managers and ensuring quarter update is provided to P&C or Marketing for the Town Halls presentations. Maintenance of the Distribution lists globally
Events: Organize the Management meetings quarterly (hotels, meeting rooms, restaurants) and coordinate the agenda. Assist the team in the organization of Quarterly Town Halls, GTR Conferences, TFWA Cannes, etc. Coordinate and follow up all necessary bookings
GTR Microsoft Teams Site: To actively collaborate with the workforce Team to ensure improvement and implementation in the Regions of the Teams Sites. To be responsible for the maintenance of the accesses, updates of tags, video list update, regional monthly reports, creation of new channels, etc.
Requirements:
Diploma/Certificate or EquivalentMinimum 5 years of secretarial / administration experienceExcellent proficiency in reading, writing, and speaking English; proficiency in Arabic is an advantageAdvanced in MS Excel, Word, and PowerPoint; familiarity with SAP is an advantageStrong communication and customer service skillsService-oriented with keen attention to detailExcellent time management and self-organization abilitiesProven ability to work effectively and contribute within a teamSelf-motivated, energetic, and proactive
What to expect:
Opportunity to work in an open atmosphere in a modern office with a team of various backgrounds and experiences
Are you ready to join us? Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.