All NRC employees are expected to work by the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs shall guide our actions and relationships.
1. Role and responsibilities The purpose of this position is to ensure the effective and efficient delivery of goods and services while ensuring the NRC value for money principles are followed to the latter. The procurement team leader is leading a team of 3 at the area level.
Generic responsibilities • Adhere to NRC policies, handbooks, guidelines, and donor requirements. • Prepare and develop status reports as required by management. • Ensure proper filing of all support documents. • Promote and share ideas for improvement of the logistic function. • Be anti-corruption, transparent, and cost-efficiency-focused in all procurement processes. • Conduct procurement process with a focus on country and NRC regulations. • Prepare procurement documents in line with NRC procurement procedures. • Perform other duties, as assigned by the Line Manager.
Specific responsibilities
Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations. Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds. Support in the preparation of RFQs, Tenders, and BID analysis for complex purchases. Manage the prequalification of service providers and ensure all purchases meeting thresholds for use of prequalified vendors and services providers are adhered to. Manage the waiver register and share it with the Logistics Manager/Coordinator. Support in the receiving of Bid/Tenders and assist in opening and processing stages. Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached. Maintain proper files for procurement documents (and upload all documents in Agresso). Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds. Ensure RFQs, are prepared and sent out within the agreed lead time. Complete and issue purchase orders per NRC regulations. Check procurement documents (Bid analysis, Purchase Orders, Payment documents, and submit them to signatories for verifications and approvals. Follow up with suppliers and organize for delivery of materials. Update and share the procurement tracker regularly. Ensure updating Vendors' databases and explore and help in developing the Area level FWA. Support partner procurement Any other tasks assigned by the supervisor.
2. Competencies
Professional competencies:
Bachelor’s degree in relevant field. 3 years of experience in procurement Preferably 2 years of experience working in a humanitarian organization English level B2.
Behavioural competencies
Strong context monitoring and analycal skills. Ability to plan. Ability to work independently, as well as effecvely under supervision. Ability to organize and prioritize multiple tasks.
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