Administration Officer ACAPS Ukraine Kyiv

Описание

Position: Administration Officer

Reports to: Ukraine Analysis Hub Project Manager

Supervision of: N/A

Budget responsibility: N/A

Duty Station: Kyiv, at least 2 days/week working from the office

Travel: Possible

Duration & contract type: 100%, national contract

Starting date: ASAP until 31.03.2026 (with the possibility of extension depending on funding)

About ACAPS

 is dedicated to helping humanitarians make better decisions. We want to put evidence at the heart of decision-making. To achieve this, we collaborate with a variety of partners across the humanitarian sector and beyond. We strive to be an evolving platform providing:

Ukraine Analysis Hub

ACAPS Ukraine Analysis Hub (UAH) has been monitoring the conflict in Ukraine and producing timely, independent, and high-quality analytical products on the humanitarian situation in Ukraine and the region since March 2022. Since its inception, the UAH has delivered a comprehensive set of analytical products, including in-depth analytical reports and datasets.

Purpose of the position 

The Admin Officer will be responsible for overseeing administrative processes in the ACAPS Ukraine Analysis Hub under the supervision of the Project Manager, the Team Leader, and in collaboration with NRC. This will include distribution and filing of key documents, follow ups on expenses and accounting, as well as support in planning and booking travel, events, workshops etc. This person will ensure compliance with necessary procedures and policies and perform general office management and administration support. 

This position seeks people with excellent attention to detail and organisation skills, able to work both in person and remotely with diverse team located across multiple locations. This person will have excellent communication skills and ability to work effectively in a collaborative manner. 

Critical interfaces

The Administration Officer will work closely with Project Manager and the ACAPS Support Unit to ensure consistency between ACAPS and NRC administrative and financial processes. The Admin Officer will collaborate with all members of the Hub and NRC Administrative Unit. 

Why Join Us? 

 Initially hosted by the Norwegian Refugee Council, ACAPS is transitioning to an independent entity, registered in The Hague, Netherlands. The transition will be completed by December 2025.