Administrative and Logistics Assistant (UKR25.270) - MATL cover

Описание

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require. Job Category Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory Reception Job Description (Roles and Responsibilities)

Who are we? 

The British Embassy in Kyiv is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for an Administrative and Logistics Assistant. The Embassy adopts a model of integrated delivery, whereby staff from different teams work closely together to deliver HMG objectives in-country. 

Main purpose of job: 

The Administrative and Logistics Assistant works in the Corporate Services Department which provides a full-cycle support to all the departments of the Post ensuring its smooth operation. The Administrative and Logistics Assistant focuses on delivering high-quality office support services, including provision of stationery and phone related matters and supporting with the logistics of travel for Embassy staff. Attention to detail and organisational skills are essential, as the position also involves invoices, payments and reports on them.

Roles and responsibilities: 

As a member of Corporate Services team, the Administrative and Logistics Assistant will have the opportunity to shadow all the office-based processes and services provided by the department.

Phones Provision (15%): managing Embassy mobile phone assets, including handsets, sim cards log; liaison with mobile provider; payments for phone services; managing internal telephone lists.Stationery Provision (15%): managing office stationery and IT office consumables, ensuring that orders are placed in good time and value for money and procurement rules are obeyed; payments for stationery.Logistics Support (15%): Support the Rotations Manager with logistics for staff travel and accommodation, including booking train tickets and liaising with our security team to ensure safe travel. Mail-box Management (15%): dealing with incoming and outgoing mail, bringing Notas Verbales to MFA of Ukraine.Post Health & Safety (15%): acting as a Post Health & Safety Assistant, managing medical supplies, doing admin tasks (documentation, notices, posters, etc).Absence Coverage (10%): providing leave cover and support for other CS functions/officers (Rotations/Community Liaison & Protocol). GPC payments support (10%): providing assistance and paying for small procurement items on CS colleagues request.Additional Duties (5%): doing ad hoc admin tasks as required. Essential qualifications, skills and experience

Our ideal candidate shows:

Fluent written and spoken Ukrainian & English (C1 level according to the Common European Framework of Reference for Languages);Minimum University degree;The experience in a similar position of at least 1 year (e.g. reception / personal assistant / secretary, administrative support or similar);A confident user of Microsoft Office (Word, Excel, Outlook);Strong organisational skills;Ability to work independently and as a part of a team;Ability to work in a changing environment;Ability to prioritise;Flexibility. Desirable qualifications, skills and experience

Nice to have:

Knowledge on budget management may be an advantage. Required behaviours Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together Application deadline 25 August 2025 Grade Administrative Assistant (AA) Type of Position Full-time Working hours per week 40 Region Europe, Eastern Europe & Central Asia Country/Territory Ukraine Location (City) Kyiv Type of Post British Embassy Number of vacancies 1 Salary Currency USD Salary 1,574.56 Type of Salary monthly Start Date 15 October 2025 Other benefits and conditions of employment

This is a full-time temporary contract (Maternity cover), for 40 working hours per week including 1 hour per day for lunch.

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.

The successful candidate will benefit from:

Working in a diverse, multi-cultural team of Ukrainian and British colleagues with wide-ranging experience. A well-balanced work/life culture and a friendly and supportive team.Medical and dental plan (non-contributory for the employee and contributory for qualified dependants).24 working days of annual leave and additional public and privilege holidays.System of performance-based bonuses for high-achievers every twelve months.Participation in staff gatherings organised by the Social Committee (team get-togethers, Christmas Party etc.) as well as cultural events hosted by the Ambassador.Direct contribution towards to accelerating Ukrainian victory and supporting the country’s recovery from the consequences of war.

The British Embassy does not provide a hardship allowance.

All applicants should have the right to live and work in Ukraine. The British Embassy does not sponsor work permits.

Staff recruited locally by the British Embassy in Kyiv is subject to Terms and Conditions of Service according to local Ukrainian employment law.

This is an official employment, and the salary is subject to official tax; currently 23%. The salary is a set rate and there are no additional allowances on top.

Learning and development opportunities: 

The jobholder will have access to BE Kyiv’s full learning and development offer, which includes FCDO International Academy.