The Corporate Billing Specialist is responsible for preparing, reviewing, and issuing invoices in a timely and accurate manner. This role plays a key part in managing the billing cycle, ensuring compliance with corporate policies, resolving billing discrepancies, and supporting month-end close processes. The Billing Specialist works closely with internal departments and external clients to ensure a high standard of service and financial accuracy.
Key Responsibilities/Competencies
Prepare accurate client invoices based on contracts, time records, purchase orders, and/or project milestonesCollaborate with project managers, project controls and other departments to obtain required billing information to prepare invoices for review prior to submitting to clientsReviewing billing data for completeness and accuracy; identify and resolve discrepancies with project managers and othersTrack/verify accuracy of signed time sheets on time & material projectsEnsure invoices reflect negotiated contract terms and conditions and provide required detail supportTrack invoice disputes to ensure adequate resolution, respond to client billing inquiriesSubmit applicable invoices through online customer portalsMaintain proper documentation and audit trails for all billing transactionsContribute to process improvements to enhance billing accuracy and efficiencyGenerate billing reports, ad hoc financial analyses and perform other tasks as needed
Qualifications
Associate or bachelor’s degree in accounting, Finance, or a related field preferred2+ years of experience in billing, accounting, or accounts receivable, preferably in a corporate or professional services environment
Skills & Competencies
Strong understanding of accounting principles and billing proceduresExcellent communication (written and verbal), attention to detail and organizational skillsStrong analytical and problem-solving abilitiesProficient in Microsoft Excel and familiar with accounting softwareAbility to prioritize tasks and meet deadlines in a fast-paced environment.High level of professionalism and confidentiality.
*The satisfactory completion of a background and credit check is required for this position*
Physical Requirements
Prolonged periods sitting at a desk and working on a computer.Ability to stand for extended periods of time.Ability to walk job sites and lay down yards.Occasional domestic travel.Ability to carry up to 35 pounds.
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