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General Services Coordinator
The incumbent is responsible for managing company-wide events and office administration, overseeing IA/STA processes (including housing surveys, lease agreements, and hotel arrangements), handling PR/PO creation and maintenance, and verifying and processing payments in alignment with the approved budget plan via SAP. Additionally, the role supports ad-hoc People & Culture projects as requested by the manager.
As General Services Coordinator, you will:
Responsible for 3 regional offices' and employees' general and miscellaneous affairs, ensuring daily operations go smoothly and wellness well taken care of. Conduct periodical office equipment / furniture maintenance and enhancement with scopes covering air-con, pest control, disinfection, office renovation, facility improvement, etc. Work closely with stakeholders to identify needs and expectations towards services provided, e.g., housing,events, club etc. Follow company operating guidelines to create PR/PO, timely settle monthly payments to multiple vendors in SAP, as well as carefully monitor the spending against the approved ASP. Support company-wide programs and events that reinforce company's culture and values, enhance morale, and create a positive work environment that inspires peak performance. Projects including but not limited to: year-end party, spring lunch, festive celebrations.Manage and implement various tasks and projects as they arise and upon manager's request.
Requirements:
Bachelor’s degree or above; specialization in General Services & Facilities Management, Information & Communication, or Visual Design is a plusMinimum of 3 years of relevant experienceExperience in Facility Management is a mustStrong vendor management skillsFluent in Chinese and EnglishBasic IT literacy; advanced Excel and Power Tools skills are a plusProficient in SAP
Are you ready to join us? Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
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