Warehouse Officer
- Компания: WHO
- Город , Kyiv,
- Зарплата:
- Размещено: 2025-10-13 20:07:57
Описание
DESCRIPTION OF DUTIES
During deployment the duty station may change, and duties may be modified based upon the technical needs of the Programme. The main activities of the Warehouse Officer involve:
1. Inventory management:
- closely monitor stock levels (medical and non-medical supplies), particularly monthly consumption figures, expiry dates, and possible stock surpluses or depletion.
- Advise and inform the line manager when the stock of goods is nearing the minimum or maximum threshold alert to ensure a timely reorder or distribution push of the goods to avoid stock outs and accumulation of sleeping stocks.
- Making sure the goods are managed in accordance with the FEFO (First Expired First Out) and/or FIFO (First In First Out) principles.
- Organize and supervise regular physical random physical stock count stock in accordance with the frequency defined by the Supply Officer and proceed to data storage system reconciliation. Ensure a prosper implementation and use of the Stock administration tools in place.
- In collaboration with the Supply Officer , prepare all procedures and necessary steps for the disposal of expired/damaged supplies.
2. Goods reception and distribution:
- Any goods receipt, ensure immediate update of warehouse stock database.
- Ensure that all necessary information is correctly and fully recorded in the system:Requestor/Stock owner name, WHO code, batch number, expiry date, date of delivery, stock balance (incoming/outgoing) and delivery document reference numbers.
- Dispatch management: acknowledge receipt of Validated Distribution Plans.
- Monitor and control the distribution planning submitted by storekeeper(s) and ensure that WHO shipping documentation is duly completed.
- Provide final approvalbefore cargos shipment.
- Regularly inform the line manager and the Health Response Pillar Lead on completed distribution.
3. Staff management:
- Supervise WHO staff working in the warehouse.
- Submit requests to hire casual workers for the Supply officer’s approval during the peaks of activities.
- Identify training needs and efficiently plan trainings, to ensure that all staff have required knowledge and are equipped with the required tools for the job.
- Organize weekly meeting to ensure that the warehouse team is well briefed on the priorities.
- Assist in the training of any counterparts in warehouse management best practice.
- Follow up on warehouse's staff and casual work results and conduct performance appraisal for warehouse staff.
4. Reporting and Communication:
- Ensure accurate recording, accounting and reporting is available at all times to support decision-making linked to inventory management.
- Prepare timely stock reports including alerts of pre-expiring supplies that need urgent attention of stock owners.
- Immediately inform the line manager of any problems arising during the work, particularly about damage, loss, attempted break-ins or theft in the warehouse.
- Perform any other related incident-specific duties, as required by the functional supervisor.
REQUIRED QUALIFICATIONS
Education
Essential: A first university degree in Supply management, Logistics, Finance, Computer Science, Information Communication Technology or closely related field relevant to the position.
Desirable:An advanced level university degree or professional qualification in Supply management, Logistics, Finance, ICT or Administrative field from an accredited/ recognized institute.
Experience
Essential: At least one (1) yearrelated experience and exposure, in managing emergency ICT operations and/or Logistics & Administration support in international organizations/institutions, part of which in the field supporting emergency humanitarian operations. Demonstrated experience in medical supplies management
Desirable: Related experience with WHO, the UN system, health cluster partners, recognized humanitarian organizations or international non governmental organization work in the field of outbreaks and/or health emergency response.
Functional Knowledge and Skills:
Excellent organizational and managerial skills with the ability to multitask, deliver results in time critical scenarios,identify and solve problems. Demonstrated knowledge and experience in Supply ManagementProven ability to ensure the effective use of resources. Demonstrated ability to work in multicultural, multidisciplinary environment. Proven ability to manage diverse team across different functional areas. Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy. Ability to write in a clear and concise manner, and to present information to achieve desired results. Knowledge or understanding of WHO mandate and goals in the emergency incident management context.Excellent knowledge of Microsoft Office applications. Demonstrated computer skills with emphasis on databases management.WHO Competencies:
1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication.
4. Creating an empowering and motivating environment
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Ukrainian.
Desirable: Intermediate knowledge of the other official WHO Language.