Office Specialist

Описание

We are seeking a proactive and detail-oriented Office Specialist to support the efficient operation of our office and provide essential administrative services.The ideal candidate will excel in managing daily tasks, maintaining communication with employees, and ensuring seamless coordination of office needs while contributing to a collaborative team environment.ResponsibilitiesManage correspondence, parcels, and the processing of IT equipmentMaintain logs of correspondence and ensure proper tracking of document transfers between officesScan documentation for accounting purposes and distribute incoming documents to relevant departmentsNotify vendors regarding their copies of documentation as requiredGreet and onboard new employees, facilitate photograph editing, and handle photo documentationAdminister office supplies, manage issuance logs, and coordinate orders with the location managerAssign lockers to employees and maintain an accurate register of locker assignmentsServe as the primary point of contact for employee communication, responding to inquiries in Yammer and general communication channelsPrepare Wi-Fi access for guests and clients, as well as manage meeting room reservations and setupsProcess EXIT requests and oversee office workspace occupancyHandle parking requests and manage the distribution of souvenirs to employees or guestsActively coordinate employee interaction, assist with corporate visits, and provide support during hub eventsPerform additional administrative tasks to enhance office service and ensure smooth operationsRequirementsHigher education with fluent Ukrainian and English proficiency at B2 levelMinimum 1 year of similar work experience with knowledge of office work, etiquette, and formal correspondence practicesStrong knowledge of PC applications like Excel, Outlook, and Teams, including the ability to operate office equipment proficientlyExperience in preparing presentations using PowerPoint and resolving conflict situations effectivelyExceptional analytical skills and the ability to process and evaluate large data setsStrong communication skills with politeness, compromise, and an active life perspectiveDemonstrated responsibility and attention to detail with a focus on risk assessment and error avoidanceCapability to prioritize tasks, manage time effectively, and remain composed under stress while multitaskingNice to haveExperience in organizing eventsFamiliarity with managing occupancy solutions or collaborative workspace toolsUnderstanding of parking systems or relevant request management toolsWe offerWork on a flexible schedule remotely or from any of our comfortable offices or coworking spaces in UkraineReceive the necessary equipment to perform your work tasksChange projects and technology stacks within EPAMGain experience in various business domains (Insurance, E-commerce, Healthcare, Finance, Travelling, Media, Artificial Intelligence, and more)Consider relocation options in over 30 countries worldwideParticipate in volunteer, charity programs and communities (both technical and interest-based)You can plan your individual career path together with your manager.Receive regular feedback from colleaguesImprove your English for free with certified teachers (Speaking Clubs, client interview preparation courses, etc.)Get the opportunity to undergo free training and certification in AWS, GCP, or Azure CloudsUse the internal E-learn training program (18,200+ specialized training and mentoring programs)Access corporate accounts on LinkedIn Learning, Get Abstract and other partner resourcesStudy at EPAM Solution Architecture School with the instructors who are practicing architectsDevelop as a leader, join Delivery Management, Resource Management, Leadership Essentials school and moreParticipate in internal communities (500+ meetups, technical discussions, brainstorming sessions, online events and conferences annually)Vacation and sick leave (including a sick leave without a medical certificate)A wide range of Voluntary Medical Insurance programs providing both medical treatment and various preventive options (including sports activities)Medical insurance for family members at corporate ratesCompany support during significant life events (childbirth or adoption, marriage, etc.)Support for psychological comfort: discounts on services from mental health specialists or coaches, thematic trainingE-kids program - a free programming language training program for EPAMers' childrenEPAM strives to provide its global team of over 52,800+ professionals in more than 55 countries with opportunities for professional growth from day one of collaboration. Our colleagues are the source of EPAM's success, so we value cooperation, strive to always understand our clients' business and aim for the highest quality standards. No matter where you are, you will join a dedicated, diverse community that will help you realize your potential to the fullest.