Project Associate

Описание

Dnipro, UkraineBe the First to ApplyJob InfoJob Identification 31433 Posting Date 01/22/2026, 02:41 PM Apply Before 02/06/2026, 04:59 AM Job Schedule Full time Locations Dnipro, Ukraine Agency UNDP Grade NPSA-7 Vacancy Type National Personnel Service Agreement Practice Area Disaster Risk Reduction and Recovery Bureau Regional Bureau for Europe and the CIS Contract Duration 1 Year with Possibility for extension Education & Work Experience Bachelor's Degree - 4 year(s) experience OR High School certificate- 7 year(s) experience Required Languages English and Ukrainian Vacancy Timeline 2 Weeks Job DescriptionBackgroundThe United Nations Development Programme (UNDP) is a UN agency that works in about 170 countries and territories, helping eradicate poverty, reduce inequalities and exclusion, and build resilience. It thereby helps them sustain progress and achieve Sustainable Development Goals. In Ukraine, UNDP operates in three programme priorities, such as Democratic Governance and Inclusive Social Fabric, Inclusive and Sustainable Economic Recovery and Growth, and Sustainable Environment and Energy Transformation.Since the start of the hostilities in 2014 and the full-scale invasion in 2022, UNDP in Ukraine has been present on the ground, through its hubs around the country, supporting regional and local authorities and civil society partners in their emergency response and crisis management.Lessons from the past years informed the development of UNDP’s Country Programme Document (2025-2029) and the scale-up of the Area-Based Recovery (ABR) Framework. The Framework’s programmatic pillars of Reconstruction, Returns, Resilience, and Reforms are focused on ensuring community recovery and creating conditions for the return to a development pathway in Ukraine.Addressing the country’s complex reconstruction and recovery requires a holistic, systems-based response that empowers all parts of society — including government, local authorities, the private sector, and citizens — with the capacity and resources to respond effectively. To ensure a whole-of-society approach, the framework offers an integrated, participatory, and inclusive methodology to advance recovery in communities most affected by the war.In this context, the Project Associate supports effective implementation of operational, administrative, procurement, and financial processes within ABR Projects. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement, and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.Duties And ResponsibilitiesProvide project management assistance by supporting administrative, operational and logistical processes:Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans; Ensure compliance with procedures frameworks, including by learning and applying UNDP’s Programme and Operations Policies and Procedures (POPP), and relevant to project activity financial and administrative requirements; Prepare relevant background materials for use in discussions, correspondence, and briefing sessions; Draft meeting minutes, translate and interpret from Ukrainian into English and vice-versa;Ensure efficient travel arrangements are made for the team as required, ensuring proper use of UNDP resources; Assist in arranging appointments, organizing meetings, events, taking minutes of meetings and drafting correspondence for Project Team;Keep lists of names, addresses and telephone numbers of applicable government and non-government partners;Maintain policy, confidentiality and general management files.Support Financial, Procurement And Human Resources ProcessesLearn processes and operations of the UNDP Quantum Platform;Assist in projects financial resources management, efficient procurement and logistical services;Support the elaboration of project work and procurement plans;Support the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports and any other required project reports;In accordance with the Annual Work Plan, arrange for procurement of equipment, supplies and services and ensure timely follow up with procurement requests;Assist in recruitment processes by reviewing job descriptions, job classifications, forming vacancy announcements, screening candidates, and facilitating interview panels;Maintain leave records and travel plans of the Project staff.Facilitate Knowledge Building And ManagementIn accordance with the Project Document and in close coordination with the Responsible Parties, adhere to the Quarterly and Annual Targets according to UNDP timelines; Support in organizing Project events;Synthesize lessons learned and best practices in the project;Provide high quality interpretation and translation in support of the project as needed. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.Institutional ArrangementThe incumbent will work under the direct supervision and overall guidance of the Head of Area-Based Recovery Programming. The incumbent will be expected to work in close coordination with project teams, promoting a client-oriented approach, and compliance to UNDP rules and regulations.CompetenciesCore CompetenciesAchieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadlineThink Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedbackAdapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confidentEngage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationshipsEnable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination Cross-Functional & Technical CompetenciesBusiness Direction & StrategyEffective Decision Making:Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resourcesBusiness ManagementProject Management :Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goalsCommunication:Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audienceAbility to manage communications internally and externally, through media, social media and other appropriate channelsAdministration & OperationsEvents Management (including retreats, trainings, and meetings):Support offices with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.Human Resources- People strategy and planningJob design:Ability to design job roles to meet specific organizational objectives.ProcurementFinancial Analysis:Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability.EducationRequired Skills and ExperienceSecondary Education is required orBachelor’s degree in Business Administration, Finance, Accounting, Human Resources, Social Sciences, or a related discipline will be given due consideration but is not a requirement.ExperienceMinimum seven (7) years with Secondary Education or four (4) years with a Bachelor’s degree of experience working in administration or providing project management assistance is required.LanguagesFluency in English and Ukrainian is required.Required SkillsHighly competent in using computers and office software packages.Desired SkillsExperience in UN/UNDP or International organizations or Development organizations is desired.Experience in organizing events (including retreats, trainings, meetings, etc.) is an asset. Experience in financial reporting for donors is desired.Experience in procurement of equipment/supplies/services is an asset.Equal opportunityAs an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.Sexual harassment, exploitation, and abuse of authorityUNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.Right to select multiple candidatesUNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.Scam alertUNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.Similar Jobs