Partnership Officer

Описание

Position: Partnership OfficerLocation: Dnipro and frequent travel to field locationsPosition Type: NationalPosition Status: Full-time, fixed term employment contract (3 months’ probation period). Report directly to: TBDSupervisory responsibilities: noneWorks directly with: Partners NGOs, Project Managers, Communication team, MEAL, Finance Manager       About the HelpAge International  HelpAge International works with partners and a diverse global network of more than 170 organizations across 90 countries, supporting millions of older people to live safe, dignified, and healthy lives. Through our partnership and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age. Our work is driven by our desire to deliver real impact for older people, to be inclusive, to work in partnership and to learn from our shared experience. Our 2030 strategy Ageing in a Just World sets out how we will work together to shape the future we all share. By ensuring that all our work promotes wellbeing, dignity and voice, we can be a positive influence in the lives of current and future older people. About the HelpAge Ukraine  HelpAge has been operating in Ukraine since 2014, establishing an office in Kyiv and provided programmatic outreach in the Eastern region (Donetsk and Luhansk oblasts).HelpAge in Ukraine relocated its main office from Kyiv to Lviv in April 2022 due to the full russian invasion. HelpAge has offices in Kyiv, Lviv and Dnipro now. Internal coordination including regular programme coordination meetings with HQ in London and other country colleagues takes place on a weekly basis.HelpAge has been present in Ukraine since 2014 and is one of the few INGOs based in country, with a total workforce of 250+ people including staff and volunteers/contractors. As one of the few INGOs with an operational presence in Ukraine, we were able to respond quickly with initial life-saving activities in the Donetsk and Luhansk Regions and a programme to support arriving Refugees in Moldova. Our response work will link to our longer-term strategy for this area.  Our work continues apace with the intention to scale-up assistance in the Central and Western Regions of Ukraine and investigating the option of a further response in Poland. Our response plan includes cash assistance, food distributions, NFI distribution/ health and dignity kits, WASH, Protection and Mental Health and Psychosocial First Aid. Position SummaryThe Partnership Officer will work closely with Project Managers to oversee HelpAge’s partner portfolio, specifically in implementation of  ECHO, GFFO and BMZ projects in Ukraine, including supporting partners in age-inclusion programming, tracking the progress of existing projects, ensuring timelines are met, supporting development of new partner projects and following up on grant closeout, providing mentorship support to partners projects, organize meetings, trainings and build capacity of partners organizations.  In addition, the Partnership Officer will assist in the process of identifying and assessing new partners, creating support plans for partners, and following up on specific support actions with the HelpAge Leadership, MEAL and Global Partnership Advisor. To ensure clear division of responsibilities and provide continuity for partners, each organisation will be assigned a key contact within the HelpAge programme team. As such, the Partnerships Officer will lead on the provision of programme management support, data management & tracking and will hold the working relationship with several HelpAge partners (to be determined on an ongoing basis). S/he will provide guidance as required and maintain oversight of these activities to ensure consistency and high standards across the HelpAge partnerships portfolio.  Essential Job Responsibilities Partnership Management and Support (60%)Project Cycle Management: Assist partners in planning, implementing, and monitoring project activities, ensuring adherence to work plans, budgets, and timelinesPreparation of drafts of necessary contracts for partnersPartner Capacity Building: Coordinate with Project Managers, Age&Inclusion Advisor, Global partnership Advisor and ECHO consortium member to assess the training needs and deliver the trainingRelationship Management: Foster strong and collaborative relationships with partners, addressing their needs and concerns promptly.Risk Management: Identify and mitigate risks associated with partnerships, ensuring compliance with HelpAge policies and donor requirements.Partnership Management Guideline: following the described processes and procedures to the local implementing partnersConduct regular monitoring visit to partners  Partnership Development (15%)Participate in partnership selection committees along with local partnerPartner Assessment: Conduct partner evaluations to assess their performance and capacity Reporting and Documentation (15%)Reporting: Prepare and submit reports on partnership activities, including project progress and challengesDocumentation: Maintain accurate and up-to-date records of partnership activities and correspondence Other Duties (10%)Translation: Provide verbal and written translations as neededAdministrative Tasks: Perform administrative tasks, such as scheduling meetings, managing files, and preparing presentationsCross-Functional Collaboration: Work closely with other departments within HelpAge to ensure effective coordination and support for partnership activitiesWork closely with Program and Global Grant Department in development of the new projects linked with localization approachWork closely with MEAL, Finance and Communication departments Qualifications and Experience:Bachelor's degree in international development, project management, or a related fieldMinimum of 2 years of experience in partnership management or project coordinationStrong understanding of project cycle management and grant administrationExcellent interpersonal and communication skillsAbility to work independently and as part of a teamGood English language skills (both written and spoken)Fluency in written and spoken UkrainianDesired Skills:Experience working in a non-profit or international development organizationKnowledge of partnership development and fundraisingProficiency in a relevant foreign languageHelpAge International Employee Core Competencies: The competency framework of HelpAge International is designed to set out clearly and transparently the skills and behaviours our people need to help us deliver our vision and mission. It supports key HR systems including workforce planning, recruitment and selection, performance management, learning and development and succession planning. The competencies and their “behavioural attributes” define what each person needs to do to be successful and to contribute to the HelpAge International’s mission, vision, and 2030 strategy. As such, they can be used for all our workforce, including staff and volunteers/interns. Working Collaboratively with colleagues.Adaptability and Flexibility. Supporting and Facilitating Change.Extending HelpAge’s Reach and Impact.Diversity and Inclusion. The framework was developed following an inclusive process of a staff survey along with input and feedback from a Competency Framework working group. The working group included staff from across different countries and global teams to ensure that the framework reflected the needs of HelpAge International across the board. HelpAge employees are expected to conduct themselves in a professional manner and respect local laws, HelpAge's policies, procedures, and values always and in all in-country venues. HelpAge is International is committed for safeguarding, ethical and free harassment work environment: HelpAge International is committed to safeguarding all people who come into contact with our work, including older people, at-risk adults, children, and our staff. We do have zero tolerance towards that employee who violates our code of conduct and safeguarding policies, those include: The Code of Conduct policy defines rules for the following:Standards of Behavior.Anti-discrimination, harassment, and bullying.Anti-corruption. Rules for social media. The Safeguarding policy defines rules for the following:Sexual Abuse of Beneficiaries and Community Members (PSEA)Child Safeguarding PoliciesAnti- Human and Child Trafficking PoliciesSexual Misconduct in the Workplace PoliciesAt HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older people and their communities, and to make an impact that matters.HelpAge International is committed to safeguarding all people who come into contact with our work, including older people, at-risk adults, children, and our staff.We value diversity and inclusion as core to our culture, and we strive to engage and inspire everyone to bring their unique qualities to the workplace.