Fleet Management Assistant

Описание

Fleet Management Assistant-(2600038)Grade:G5Contractual Arrangement:Temporary appointment under Staff Rule Contract Duration (Years, Months, Days):6 months

Job Posting

:

Closing Date

:Jan 21, 2026, 10:59:00 PM

Primary Location

:Ukraine-Kyiv

Organization

:EU_UKR WHO Country Office, Ukraine

Schedule

:Full-timeIMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

.Purpose of the Position

In the context of the WHO Health Emergencies Incident Management System (IMS), at the field event level, the OSL OPS Assistant will support logistics and operations units. He/She will assist the OSL Officers/TL and emergency teams in the establishment of the tactical means to perform the setting and management of the WHO and EOC premises, ensuring timely and adequate supply of the required medical and non-medical commodities and providing health logistics support to ensure that WHO health activities are performing up to Sphere standards. The incumbent will be deployed to emergency operations when the Fleet Movement Control (MOVCON) Assistant, will support in the smooth flow of work as related to logistics & Fleet administration activities, assisting with actions with other support staff in the Fleet team and in consultation and collaboration with Fleet manager. In the context of the WHO Health Emergencies Programme, the incumbent has front line responsibility for the provision of a well-rounded Fleet Management Tracking Service that enables WHO to successfully implement a rapid, fully functional movement control for the emergency operation. This includes providing the Organization with the tactical means to perform its mission in the best possible conditions, tracking vehicles through TrackPoint software. The incumbent will be deployed to emergency operations when required.

Objective of the Programme and the immediate Strategic Objectives

The mission of WHO's Health Emergencies Programme (The Programme) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

Organizational context

The OSL Fleet Management (MOVCON) Assistant, provides adequate skills to the OSL team, helping to build a robust organizational model to support onsite Health Response. Under the overall guidance of the OSL Officer, OSL TL & the Incident Manager, and within the delegated authority.

Summary of Assigned duties

Prepare the staff transport masterplan as per pillars request & Incident Management approval (allocation of dedicated vehicle & pooling system).Receive and review the transport request from the transport booking apps.Liaise with counterparts in the Security Unit (WHO / UNDSS) to seek final movement clearance prior departure.Determine the route plan, the communication plan and the timetable to respect.Prepare back up transport plan (alternative route / Contingency field accommodation / Evacuation route).Follow the deconfliction procedure when applicable.Draft Convoy/transport plan procedure and prepare briefing convoy package.Support weekly staff movement planning and ensure pooling vehicle system to maximize number of passengers per vehicle.Support vehicle dispatch according to daily priorities.Support TR (Travel Request) issuance for WHO drivers field mission.Maintain a roster of shifts for assigning duties to the pool of drivers.Support briefs and debriefs driver's field mission upon departure and arrival Support / Follow up the contract's portfolio (vehicle rental company, vehicle insurance & fuel supply), and ensure adequate filing tree and safety back up.Support rental vehicle supplier invoices validation.Ensure Fleet KPIs follow up and inform the Fleet officer when the Fleet management doesn't match WFS standards ( Inform line manager if any rented vehicle is not used as per œValue for money― model (strict minimum daily mileage according to the context to be financially profitable for the Organization).Set up the MOVCON room ( large flat screen to follow up 24/7 online vehicle movement with GPS tracking system etc.).Identify taxi agencies and support call for bids.Perform all other related duties as assigned.

Recruitment Profile

*Teamwork

*Respecting and promoting individual and cultural differences

*Communication

Knowing and managing yourself

Ensuring the effective use of resources

Functional Knowledge and Skills

Sound organization and wide range of office skills. Sound knowledge of using office and computer packages, ability to multitask, to work under pressure and independently when required.Skills and knowledge in vehicle pooling systems.

Education Qualifications

Essential: Completion of secondary education or equivalent.

Desirable: Higher education from an accredited educational institution an asset.

Experience

Essential: At least 5 years of relevant experience in the area of administration and/or logistics.

Desirable: Relevant experience in WHO or another UN agency and non-governmental organization during humanitarian response an asset.

Use of Language Skills:

Essential: Expert knowledge of English and Ukrainian

Desirable: Knowledge of any other official UN language.