Administrative Assist (Administrative Assist-General)

Описание

Company:

Boeing Ukraine LLC is looking for Administrative Assistant to join our team in Kyiv.

Position Responsibilities:

Process and route, regularly throughout the day all mail.

Communicate with the building administration regarding permanent/temporary passes to the building, work during off-hours, temporary car passes.

Keep track of all the visitors to the office daily. Strictly follow security requirements accepted for the office.

Translate from English into Ukrainian or vice versa, if requested or provide translation services.

Coordinate mail and shipments

Coordinate leased or company owned vehicles, taxi upon request.

Keep the photo archive; get photos printed.

Provide travel support to company employees and partners, including visas, rented cars, ground pick up, VIP lounge and other special arrangements.

Performs recurring invoice processing, cost analysis or other business objectives through collecting, processing and distributing documents or data.

Coordinate Record Information Management (RIM) and document storage requirements.

Locate and assemble information for various meetings, reports, briefings, etc.

Order stationery for the office.

Keep first aid medical kits on each floor complete.

Monitor newspapers subscription.

Order business cards/holidays postcards/special souvenirs.

Write simple or repetitive, non-technical correspondence in accordance with a given format.

Provide secretarial supporting when required.

Perform other duties as assigned.

Managing reception / front office including answering calls, screening & badging the visitors, receive various deliveries (office supplies, documents, couriers), coordinating for shipping, distribution of mails, booking conference rooms.

Facilitate non-Boeing visitor access and on-site support.

Ensure office supply availability, order accordingly and maintain the stock.

Basic Qualifications (Required Skills/Experience):

Bachelor’s degree in related field.

Languages: Ukrainian, English Upper-Intermediate is a must.

Proficient in Microsoft Office (Word, Excel, PowerPoint), Outlook.

Preferred Qualifications (Desired Skills and Experience):

Graduate degree in administrative or secretarial studies.

2 years of relevant work experience in hospitality or travel business or multinational company.

Professional skills:

Business writing, knowledge of office management systems and procedures, organizational and planning skills.

Proven admin or assistant experience.

Language Requirements:

Education:

Relocation:

Security Clearance:

Visa Sponsorship:

Contingent Upon Award Program

Shift: