Human Resources Officer (Only for Ukrainian Nationals)

Описание

ROLE PURPOSE: 

This position will be responsible to provide HR services to all staff in HR related tasks including providing support for national recruitments, onboarding, employee retention, life-circle, offboarding, wellbeing, HR trackers and reporting on request, and other ad-hoc duties as required.

KEY AREAS OF ACCOUNTABILITY:

. HR Administration & Documentation

Collect and maintain complete and accurate staff documentation ( personal data forms, contracts, agreements, signed policies) in individual personnel files. Prepare and issue HR-related documents, letters, orders, agreements, and certificates in compliance with Ukrainian labor legislation and internal policies. Maintain up-to-date filing systems (both electronic and physical) and ensure proper document archiving, including transfer of long-term storage records to the organizational archive.

. HR Data Management & Systems

Ensure accurate and timely updates of employee records in the HRIS (Oracle) and coordinate with HRIS users to maintain data quality. Maintain and regularly update all HR trackers and databases ( leave, recruitment, training, onboarding/offboarding, payroll, etc.) for easy information retrieval and reporting. Control and promote timely and accurate timesheet submissions in Agresso; monitor completion and follow up as needed. Conduct regular self-compliance checks and support data audits; address findings through clean-up and updates.

. Payroll & Benefits Administration

Prepare monthly payroll documentation in a timely and accurate manner and submit for review by the HR Manager. Support in administering staff benefits and allowances in accordance with policy and law. Liaise with the Finance team to ensure alignment between HR records and payroll data.

. Policy Implementation & Staff Support

Proactively communicate HR policies, procedures, and tools to all staff, ensuring clarity and consistent application. Advise staff on HR-related queries, especially regarding leave entitlements, procedures, and templates. Utilize relevant SCI tools, minimum standards, and emergency HR guidelines to ensure compliance and consistency in HR practices.

. Recruitment & Employee Lifecycle Management

Support recruitment processes including advertising, shortlisting, scheduling interviews, reference checks, and documentation. Ensure effective onboarding and orientation of new staff and manage offboarding procedures in line with internal processes. Process transfers, contract extensions, and staff changes in coordination with the HR Manager.

. Compliance & Process Improvement

Provide HR data and documentation during internal or external audits. Participate in the review and improvement of HR policies, procedures, and workflows to ensure legal compliance, efficiency, and relevance to organisational needs.

. Other

Support the HR Manager in liaison with government offices and third parties as needed (, on taxation, social insurance, registration). Perform any other duties assigned by the HR Manager to support HR service delivery and organisational effectiveness.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values. Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same. Widely shares their personal vision for Save the Children, engages and motivates others. Future orientated, thinks strategically.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters. Values diversity sees it as a source of competitive strength. Approachable, good listener, easy to talk to

Creativity:

Develops and encourages new and innovative solutions. Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

A Bachelor`s Diploma in relevant field. Minimum years’ experience in a similar or related role. Good knowledge and experience of generalist HR issues, including Ukrainian Employment Law, recruitment and selection, interpretation and application of policies and procedures, restructuring, reward and employee relations. Excellent communication skills (Verbal and Written), with the ability to provide clear effective advice on a range of HR issues. Excellent presentation and facilitation skills. Strong team player, collaborative and capable of building effective relationships across all levels Proficiency in Microsoft Officer products (Word, Excel, Outllook, Powerpoint) and ability to use the internet to obtain data and reference materials. Comply with the requirements of Save the Children’s Global Policies. A commitment to promoting diversity and equality of opportunity in employment and an empathy with SC UK values and objectives Strong results orientation, with the ability to challenge existing mind-sets Problem solving and risk mitigating skills 

Additional Responsibilities

The duties and responsibilities set forth above are not exhaustive and the role holder may have additional duties required within the reasonableness of his / her level of competence and experience.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Equal Opportunities

The role holder needs to perform the duties in accordance with SCI's equality, timeliness and diversity policies and procedures.

Health and safety

The role holder shall perform the necessary duties in accordance with the SCI health and safety policies and procedures.