FINANCE OFFICER (M/W)

Описание

Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities :

• democratic, economic, and financial governance ;
• peace, stability, and security ;
• climate, agriculture, and sustainable development ;
• health and human development ;

In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results. 

1. Endorsement of Accounting Entries:

• Check payment documents and create payment orders in accounting system and/or excel
• Ensure that the accounting journals and cash flow journals of the projects match each other at the end of the month.
• Ensure that expenses are correctly recorded in the accounts: names, accounting codes, cost accounting codes, lettering, exchange rates, etc. during the month end accountancy closure.
• Review the list of payment orders for correct payment processing in the absence of the RAF.
• Participates, under the supervision of the RAF, in the closing of accounts, namely the semi-annual and annual closures which requires a tracking of the unclosed advances and prepaid expenses.

2. Financial Management and Forecasting:

• Prepare and monitor financial follow-up according to Expertise France's established format of EF’s project in the country.
• Check monthly the financial monitoring (expenditure allocation, consumption, forecasts, etc.) of projects in conjunction with project managers and recommend any corrective measure if needed.
• Support project managers in completing their monthly financial forecasts.
• In liaison with the RAF, prepare internal and external (donor) reports for projects in his/her portfolio.
• Prepare monthly and semi-annual budgets for projects in conjunction with the RAF (initial budget, revised budget and landing forecasts).
• Coordinate the Financial Exercises of the agency including the Initial Financial Planning (BI), Revised Budget and Forecasting.
• Support operational teams in project budget planning.
• Analyze under/over-consumption of project budgets and assist the project manager, RAF, and CFT in decision-making.
• Monitor donor disbursements.

3. Internal Control, Compliance & Quality Assurance:

• Implement internal control measures within projects (transmission of procedures, monitoring of their appropriation, participation in the improvement of operational practices in terms of financial accounting, etc.).
• Ensures compliance with the accounting and financial document archiving policy.
• Act as a focal point vis a vis the internal audit department as well as for the project related audits.
• Ensure the eligibility of expenses according to established rules.
• Ensure monthly reconciliation of expenses.
• Prepare quarterly project closures with the RAF and accounting.
• Guarantee the reliability of financial data.
• Prepare project closures in conjunction with headquarters' management control.

4. Grant Management:

• Support project managers in the financial setup of grants as needed.
• Monitor the financial aspects of grants.
• Control, consolidate, and analyze beneficiary reports.
• Liaise with beneficiaries as necessary to obtain documents and reports.
• Plan beneficiary audits with operational teams.

Expertise France is France’s public agency and interministerial actor in charge of international technical cooperation, the second largest in Europe. As a subsidiary of Agence Française de Développement Group (AFD Group), it designs and implements projects that sustainably strengthen public policies in developing and emerging countries.

Expertise France works in key areas of development: governance, security, climate change, health, education, and more. Alongside its partners, it contributes to achieving the Sustainable Development Goals. For a world in common.

Our mission in Ukraine is to provide technical assistance and capacity building that strengthens Ukraine's resilience, reforms, and future. We focus on transferring knowledge, skills, and best practices from French public institutions to empower Ukrainian counterparts.

In Ukraine, we are a committed partner, working hand-in-hand with Ukrainian authorities and civil society to support recovery, reconstruction, and the vital journey towards European Union accession.

Position Overview: Under the direct supervision of the Administrative and Finance Manager (RAF) , the Finance Officer will be responsible for the efficient and proper management of financial functions, ensuring compliance and quality control. This role is crucial for ensuring accurate and coherent accounting entries, financial monitoring, and reporting.

• Master’s degree in finance, accounting, business administration, or a related field.
• At least five years of experience supporting payments, financial procedures and compliance, preferably within the context of a technical assistance projects.
• High proficiency in Excel is required , along with good budget tracking and budget analysis skills.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, etc.).
• Mastery of Sage accounting software is an asset.
• High degree of organization, attention to detail, and ability to multitask.
• Fluency in written and spoken English is required. French is an added value.
• A high degree of initiative, diplomacy and problem-solving.
• Outstanding emotional intelligence skills.
• Strong work ethic, rigor, and organizational skills.
• Interpersonal skills and ability to work in a team.
• Adaptability and flexibility.
• Knowledge of donor rules will be considered as an asset (EU funding).
• Experience in international cooperation is desired.