Procurement and Contracts Officer (M/W)

Описание

Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities :

• democratic, economic, and financial governance ;
• peace, stability, and security ;
• climate, agriculture, and sustainable development ;
• health and human development ;

In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results. 

Key Responsibilities

Under supervision of the Legal and Procurement Manager and in close coordination with the procurement team and HQ, the Procurement and Contracts Officer shall be responsible for supporting program teams with the following:

1. Procurement Strategy, Planning, and Capacity Building

• Support the development and regular updating of comprehensive procurement plans, ensuring alignment with project timelines and donor requirements.
• Monitor local and international supplier markets to identify key players, evaluate price trends, and propose optimal purchasing strategies.
• Provide training and guidance to program teams on best practices, specifically in translating technical operational needs into clear Terms of Reference (ToRs) and specifications.
• Collaboratively identify cross-functional and recurring purchasing needs to streamline procurement across different project departments.

2. Sourcing and Tender Management

• Receive and process procurement requests, preparing all necessary solicitation and consultation documents.
• Implement the full procurement procedure via electronic platforms, including the digital creation of tenders, receipt of offers, and e-exchanges with candidates.
• Lead evaluation sessions and technical/commercial analyses; coordinate with Legal and Internal Control units to ensure bidder compliance and due diligence.
• Organize and conduct formal negotiations with bidders to ensure demonstrable value for money and fairness.

3. Contract Management and Performance

• Draft and finalize contracts, framework agreements, and amendments, ensuring all documents are legally sound and conform to organizational standards.
• Manage supplier relationships from the issuance of purchase orders through to final delivery, including monitoring price revisions and applying penalties where necessary.
• Support the project teams in monitoring the execution of contracts (including amendments and execution acts) and managing all aspects of contract performance.
• Assist with verification operations and the formal acceptance/receipt of deliverables, activities, and services.

4. Compliance, Risk, and Reporting

• Ensure all procurement activities comply with internal policies, donor regulations, and international best practices.
• Maintain a systematic, structured archiving system for all procurement and legal documentation to ensure "audit-ready" records at all times.
• Develop and maintain dashboards for monitoring purchase performance; provide management with timely updates on activities, potential risks, and process improvements.

Expertise France  is France's public agency and interministerial actor in charge of technical international cooperation, the second largest in Europe. As a subsidiary of Agence Française de Développement Group (AFD Group), it designs and implements projects that sustainably strengthen public policies in developing and emerging countries.

Expertise France works in key areas of development: governance, security, climate change, health, education, and more. Alongside its partners, it contributes to achieving the Sustainable Development Goals. For a world in common.

Our mission in Ukraine is to provide technical assistance and capacity building that strengthens Ukraine's resilience, reforms, and future. We focus on transferring knowledge, skills, and best practices from French public institutions to empower Ukrainian counterparts.

In Ukraine, we are a committed partner, working hand-in-hand with Ukrainian authorities and civil society to support recovery, reconstruction, and the vital journey towards European Union accession.

1. Education and Experience

• Master's degree in Law, Business Administration, or a related field.
• Minimum of 3 years of professional experience in procurement, preferably with international NGOs (incl. donor-funded projects/programs).   
• Proven track record of managing the full tender lifecycle—from planning and drafting complex Terms of Reference (ToRs) to contract award and execution.
• Strong familiarity with procurement best practices.

2. Desired Skills

• Experience procuring a wide range of goods and services, including IT solutions, medical equipment, energy systems, and vehicles.
• Prior experience in the procurement of high-value construction services and managing complex, large-scale project scopes.
• Practical knowledge of global logistics, including international shipping, customs clearance, and import/export processes.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint) and experience with electronic procurement/ERP software.

3. Language Requirements

• Fluency in written and spoken English and Ukrainian, French will be an advantage.

4. Core Competencies

• Exceptional integrity, detail-oriented with a focus on accuracy and efficiency.
• Strong negotiation, communication, and training abilities; able to explain complex procurement rules to non-specialists.
• Strong understanding of ethical procurement and anti-fraud principles.
• Ability to work autonomously, demonstrate high initiative, and apply problem-solving skills.

Application Requirements: CV and Cover Letter (one page) in English

In your cover letter, please provide a brief overview of the following:

1. How your specific professional background aligns with the responsibilities of a Procurement & Contracts Officer.
2. The recent project/projects you have supported.
3. A summary of the specific types of goods and services you have successfully procured in past roles.

Candidates will be interviewed on a rolling basis.