Strategic planning expert (M/W)

Описание

Strategic Planning Support for the Public Health Center of Ukraine (UPHC)

III.    Objective(s) and expected outcomes

1)    Overall assigment objective
Strengthening PHC’s capacities in developing, implementing and piloting a strategic planning.

2)    Expected outcomes

-    Clear definition of roles and responsibilities
-    Improved operational oversight
-    Enhanced coordination and accountability
-    Stakeholder engagement and validation

IV.    Assignment description

1)    Key milestones and activities of assignment

As part of the assignment, the consultant(s) will carry out the following activities:

1.    In line with the strategic planning developed by UPHC in 2024 with the help of an expert supported by Expertise France, the consultant(s) reviews the progress done in implementing the strategy throughout 2025. The consultant(s) holds various consultations with UPHC’s top management to assess the scope of expectations regarding this strategic planning session. The consultant(s) takes into account in its preparation all aspects related to the evolving mandate of PHC, with a strong look on assessing core and non-core activities. Importantly, the consultant(s) integrates in his/her/their analysis on resources related to donor funding, in a context of evolving capacities of international support. The consultant(s) must be able to review, where feasible, grounds for transition to domestic funding;

2.    The consultant(s) facilitates a strategic planning workshop gathering around 50 persons from UPHC. The consultant(s) ensures all components are reflected in the work and participation is steady and oriented on appropriation and sustainability of what is developed throughout the workshop;
3.    The consultant(s) consolidates results and develop several documents: RACI Matrix, Operational Tracking Tool and a and develop a Donor Transition Plan aimed at identifying and safeguarding PHC’s core activities and functions in light of decreasing international financing. The consultant(s) maintains consultations with UPHC’s top management to update about progress and orientations;
4.     The consultant(s) collects feedback from participants and analyses it;
5.    Validation and submission of final deliverables with Expertise France and UPHC.

Capacity building of assignment recipient(s): with a view to sustaining the assignment's outcomes and recipients' ownership of the deliverables, the consultant(s) should pay particular attention to capacity building throughout the assignment. Joint training and deliverables development with gradual recipient empowerment are encouraged. The consultant(s) must propose a methodology in their technical proposal to be discussed with and approved by Expertise France and the assignment recipient.  

The Public Health Center (PHC), a state institution subordinated to the Ministry of Health of Ukraine, plays a pivotal role in implementing national responses to socially significant and non-communicable diseases. As stipulated by the Law of Ukraine No. 2573-IX of September 6, 2022, “On the Public Health System” the PHC is designated as the country’s leading expert institution in the field of public health.

In addition to its statutory functions, the PHC serves as an implementing agency for a wide range of international projects aimed at addressing urgent health priorities and fostering Ukraine’s integration into global health initiatives. This includes acting as Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria grant “Sustainable Response to HIV and TB Epidemics in the Context of War and Reconstruction of Ukraine” under Grant Cycle 7 (2024–2026).

Looking ahead, the PHC is preparing to contribute to the development of the national funding request for the Global Fund Grant Cycle 8 (2027–2029). The forthcoming application will be a critical milestone in ensuring the continuity and sustainability of HIV and TB programs in Ukraine during the ongoing war and post-war recovery. In this context, strengthening the PHC’s institutional capacity through structured strategic planning will also contribute to improved governance of Global Fund investments in Ukraine and ensure coherence between national and partners’ priorities.

A.    Training/Education :

-    Relevant academic profile in business administration, economics, management, health governance.
-    Relevant diplomas and certifications related to public management, governance, strategic planning. 
-    Advanced knowledge of goal-setting techniques, with particular emphasis on the SMART framework (Specific, Measurable, Achievable, Relevant, Time-bound)
-    Good knowledge of the healthcare sector is considered an asset.
-    Gender training is considered an asset.

B.    Required skills :

-    Strategic thinking
-    Communications and coordination
-    Teamwork and interpersonal skills
-    Knowledge transfer 
-    Supervision
-    Analysis and problem solving
-    Decision-making and initiative

C.    General professional experience

-    Demonstrated experience of collaboration with governmental institutions in Ukraine, with a solid understanding of institutional procedures, decision-making dynamics, and regulatory context.
-    Desirable knowledge of the PHC and/or prior experience working in relation with ukrainian public institution.

D.    Specific professional experience

-    Proven proficiency in strategic planning methodologies
-    Practical experience in facilitating the development of operational tools such as RACI matrices and tracking frameworks, ensuring that strategic priorities are translated into clear responsibilities and measurable follow-up.
-    Excellent command of Ukrainian (written/oral), proficiency in English is highly desirable.

The assignment is to be performed onsite in Kyiv.