Administrative coordinator (F/M)

Описание

Administrative coordinator (F/M)

Mykolaiv, Mykolaiv Oblast, Ukraine Administrative coordinator (F/M)

Description du poste

For more than 40 years, Médecins du Monde (MdM), a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles:

Sexual and Reproductive Health Rights Migration, Exile, Human Rights and Health Harm Reduction Environment and Health Humanitarian Space Healthcare systems and rights

MdM International Network has been operating in Ukraine since 2014, improving access to health care, especially providing comprehensive Primary Health Care (PHC), Sexual and Reproductive Health (SRH) and Mental Health and Psychosocial support (MHPSS) services.

Since February 2022, MdM Spain is leading the country response for the network, while MdM-France is in charge of the operations in Southern Ukraine. The global strategy aims at ensuring the access to quality comprehensive healthcare services for the conflict-affected population in Ukraine.

In Southern Ukraine, MdM-France has set up its country office and a base office in Mykolaiv. An office in Odesa is still running for specific activities monitoring in Odesa. The program consists in supporting various local-based organizations in the delivery of health services for people facing severe constraints to healthcare in Mykolaev and Kherson Oblasts.

The main strategic objectives for the Adminisrative department are, to consolidate the operational process at mission level to strengthen the quality of support services, to transfer competencies to national staff as well as working closer with national partners to build capacities.

Living conditions in Mykolaiv are pleasant (access to restaurants, presence of other organizations, places to relax…).

Expats share modern, well-equiped guesthouse. However, there are strict security rules (curfew imposed by the authorities) and a volatile environment (regular activation of air alerts).

Job description

Under the supervision of the general coordinator, your main responsibilities are the following:

Nationalize the administrative coordinator position Review & implement a new HR set up of Finance & HR department post nationalization Supervise the implementation of the mission’s HR set-up Define, adapt, plan, and supervise the implementation of the mission’s human resources frameworks, procedures and policies while respecting the local context, local legislation and MdM policies and values Plan, centralize, coordinate, and supervise the financial management and administration of the mission (accounting, budget construction and follow-up, internal and external reporting, donor compliance, audits, administrative legal obligations, etc.) Follow up the evolution of the legal environment and ensure MdM remains in line with official guidelines and policies in the framework of its principled approach Recruit, train, and manage an administrative department team Provide technical support to operational staff on the HR and financial management of the mission

Vos conditions d'emploi

Starting date: end of October/beginning of November 12-month contract Gross monthly salary: €3,359 Position based in Mykolaiv with regular field visits Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required Expatriation bonus (10% gross salary per month) Transportation cost, vaccines and visas covered Guesthouse housing 22.5 recovery days per year 5 weeks of paid leaves per year Health insurance (50% covered by MdM and 50% by the employee) Insurance (repatriation…)

Médecins du Monde promotes trainings and internal mobility

As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process:

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED.

Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.

MdM stands up for the integration of people living with disabilities and fights against discrimination.

Votre profil

3 years’ higher education management qualification At least 4 years of experience in administration (HR and Finance) in a humanitarian context (including at least two years’ experience in an international NGO at coordination level) An experience in a conflict setting or challenging environment, like in Ukraine, is an asset A previous experience with MdM is a strong asset Ability to negotiate and build / consolidate a network Previous successful experience in team management will be preferred Experience in PSEA management is an advantage Experience in budget management backed by institutional donors, payroll and accounting in a humanitarian context is a prerequisite Ability to understand and interpret the legal administrative framework for staff and the MdM rules Excellent Microsoft Office skills (especially Excel) and knowledge of accountancy software (Saga) Ability to manage an HR database Languages: fluency in English is mandatory (oral and written), and a knowledge of Ukrainian and/or Russian would be an asset