Import & Procurement Specialist of the Health Recovery Office of Ministry of Health of Ukraine (M/W)

Описание

Import Facilitation & Coordination

·       Coordinate end-to-end importation processes for supplies and equipment on project supported by the Office;

·       Track incoming shipments and maintain real-time records of goods in transit;

·       Identify, report and mitigate potential bottlenecks in transportation, border crossing, and warehousing;

·       Liaise with government counterparts and national authorities to facilitate importation processes

Customs Clearance Management

·       Ensure timely preparation and submission of all customs documentation, including pro forma invoices, packing lists, certificates of origin, and import permits;

·       Serve as liaison between the Ministry of Health and Ukrainian customs authorities;

·       Coordinate with suppliers to expedite customs clearance;

·       Stay updated on fast-track or humanitarian aid clearance channels and apply them when applicable with related offices of Ministry of Health of Ukraine;

·       Monitor and document exemptions granted for health-related humanitarian imports.

Supply Chain Management

• Verify supplier performance and delivery in accordance with contract terms;
• Works with other Office members to consolidate reports on various ITA projects implementation, related to delivery of equipment;
• Coordinate with end-users (hospitals, regional departments) to confirm deliveries, acceptance;
• Follow up with end-users on installation, certification and use of equipment.

Compliance & Regulatory Control

·       Ensure compliance with Ukrainian customs law, public procurement legislation, and anti-corruption measures;

·       Implement internal control mechanisms to detect and prevent fraud in procurement and import processes;

·       Maintain a register of all imported goods, their distribution, and final utilization in the health system supported by the Office;

·       Conduct regular reconciliation of goods received vs. goods expected to be supplied by International Technical Assistance projects or other mechanisms;

·       Collaborate with legal and finance units to ensure regulatory and financial compliance.

Expertise France is the French international technical cooperation agency, with the status of public institution under the joint supervision of the Ministry of Europe and Foreign Affairs (MEFA) and the Ministries of Economics and Finance and Industrial and Digital Sovereignty. It is the second largest technical cooperation agency in Europe. Expertise France designs and implements projects that strengthen public policies over the long term in developing and emerging countries.

Over the years, Expertise France has built up a relationship of trust with its partner administrations as well as governmental representatives and stakeholders. In the response to the existing situation and challenges, France has launched a coordinated assistance to Ukraine with a key component on the health sector, through the projects integrated within Expertise France’s Ukraine Health program. 

The APPUI project financed by the Crisis Center of the French Ministry of Europe and Foreign Affairs is a multisector technical assistance aiming to improving Ukrainian populations' access to essential healthcare services in times of crisis. The project’s three main pillar are as follows:

1.     Mobilization of French expertise, particularly in priority care sectors (cancer, mental health, physical and rehabilitation medicine), and coordination of Franco-Ukrainian hospital cooperation;

2.     Rehabilitation and modernisation of healthcare facilities;

3.     Provision of specialized medical equipment for selected healthcare facilities.

The REHAB project financed by the French Development Agency is a continuity of the APPUI project with a focus on Odesa region and support to national healthcare authorities specifically designed around Mental Health and Physical Rehabilitation. The project’s three main pillar are as follows:

1.     Construction and modernisation of healthcare facilities along with donation of medical equipment;

2.     Mobilisation of French expertise, Private-Public partnerships, provision of technical assistance;

3.     Implementation of feasibility studies for the design of loans by l’AFD in the healthcare sector.

Expertise France is a key partner of the Ministry of Health of Ukraine, working together towards responding to emergencies, recovery and reconstruction of the health system in the aftermath of recent challenges caused by full scale Russian invasion in priority sectors such as healthcare coordination and reforms. The war in Ukraine has significantly impacted the country’s healthcare infrastructure, necessitating coordinated, strategic, and well-managed efforts to restore health services and facilities. The Health Recovery Office of the MoH has been at the center of this mission, facilitating strategic planning and coordination of healthcare recovery projects; engagement with international partners and donors to mobilize resources; ⁠monitoring and assessment of damages and reconstruction progress; and legal and regulatory oversight to streamline healthcare recovery efforts.

In February 2025, following the loss of international funding, MoH requested to Expertise France to provide alternative funding to prevent a loss of continuity in ongoing projects and partnerships. Disrupting the HRO’s work at this stage risked delaying or jeopardizing critical recovery efforts and investment opportunities including major investments from France in the healthcare sector. To sustain and enhance the impact of the HRO, Expertise France finances key positions, maintaining the Office’s functionality and effectiveness.

EF and MoH are seeking to engage a dedicated expert (Import & Procurement Specialist) to support key functions of the Health Recovery Office and enhance its effectiveness.

Objective: The Import & Procurement Specialist will provide support for the HRO key functions, related to administrative tasks and processes and liaison tasks, aiming at facilitating International Technical Assistance projects. In addition, the incumbent will play a key role in supporting the collection and compilation of data on infrastructure damages and reconstruction progress and support various tasks related to regulatory and legal questions.

·       Master degree from a recognized university in business administration, logistics, law or related topics;

·       At least 3 years of experience in dealing with Ukrainian customs regulations and international shipping procedures.

·       Familiarity with public procurement law (Ukrainian and donor-specific), especially in health or humanitarian sectors.

·       Experience with import logistics, freight forwarding, and customs brokerage.

·       Experience working with international partners, government institutions;

·       Strong analytical and problem-solving skills.

·       Fluency in Ukrainian and English.