Head of Administrative Unit (M/W)

Описание

-          In coordination with the Team Leader, design and implement standards operating procedures (for administrative, financial, procurement, human resources matters) and streamline processes in accordance with EF procedures;
-          In coordination with the Financial Manager and Procurement Manager, oversee financial execution and with compliance EU procedures;
-          Assist the Team Leader with the implementation of activities acting as a liaison between the Program Unit and the Administrative and Finance Unit (AFU), and ensure a facilitate the activities of the Administrative Unit, namely through:
   ordination with EF the management of the AFU team: organize workload and work plans, set up regular team meetings, etc;
o   Monitoring the staff performance of the AFU and escalate potential issues with EF management;
o   Along with the team leader, provide coaching and guidance, ensure that AFU employees enrol internal and external learning and development programs to increase their efficiency;
o   Design and implement company policies that promote a healthy work environment;
o   Ensure a dynamic and positive work atmosphere;
o   Ensure the smooth and adequate flow of information within the team to facilitate operations;
o   Oversee smooth functioning of administrative tasks, develop tools and procedures to increase efficiency, prioritize and dispatch tasks to different team members when necessary
o   Ensure all operations adhere to Expertise France policies and regulations, as well a the french public procurement code
o   Keep frequent notice of changes and developments in EF processes, supporting documents, etc. and ensure the entire project team is made aware of updates.

The Support to Justice Sector Reforms in Ukraine (Pravo-Justice III) Project, implemented by Expertise France (EF) with funding from the European Union, accompanies Ukrainian authorities in the process of comprehensive justice sector reform. Pravo-Justice III is envisaged to build on the results achieved by the predecessor projects (Pravo - Justice I&II) who, since 2017, have supported an ambitious sectoral reform agenda. Pravo-Justice III is organized alongside four results: Accountability for international crimes and fight against impunity (Component 1), Judiciary reform (Component 2), Enforcement of court judgement and reform of penitentiary and probation systems (Component 3), and EU integration (Component 4).

Education / Skills-          University degree (master’s degree or equivalent) in project management, accounting;
-          Fluency in English and Ukrainian is required, fluency in French would be an asset;
Professional Experience -          A minimum of 5 years of experience in administrative and finance management, including proven experience in financial or contract management;
-          At least 3 experience in overseeing the administrative development of an office, or implementation of a cooperation programme or project;
-          Knowledge of international project management ;
-          Excellent knowledge of the administrative, financial and legal components (project cycle, financial and legal rules applicable in Ukraine);
-          Experience of international projects implementation ;
-          Demonstrated management skills in a multicultural environment and experience in a leadership role
-          Experience in EU financed projects would be an asset
       Knowledge of Ukrainian administrative procedures is an asset; 
Qualifications and skills-          Proven ability to effectively ensure the sharing of information within a team to facilitation operations
-          Personal qualities of integrity, impartiality and commitment to the mission of the organisation/project
-          A strong sense of organisation, rigour and autonomy
-          A strong ability to be dynamic, proactive and a creative force is expected
-          A successful track record in setting priorities; strong analytic, organisational and problem-solving skills that support and enable informed decision-making
-          Diplomacy, patience and adaptability
-          Strong time management skills
-          Technological literacy with experience in the use of mainstream office softwares